501(c)(3) PTA Website Policy and Guidelines
Last Updated: November 2023
Welcome to the official website of Magnolia Middle School PTO, a registered 501(c)(3) nonprofit organization. This document outlines the policies and guidelines governing the use of our website as a 501(c)(3). By accessing and using the website, you agree to abide by these terms. Please read this document carefully.
1. Mission and Purpose:
a. The website serves to inform visitors about the mission, goals, and activities of Magnolia Middle School PTO.
b. All content on the website aligns with the nonprofits mission and is intended for public benefit and community engagement.
2. Nonprofit Status:
a. The website will prominently display our 501(c)(3) nonprofit status.
b. The official Employer Identification Number (EIN) will be provided for transparency.
EIN #: 93-4544383
3. Privacy Policy:
a. A comprehensive Privacy Policy is detailed how user data is collected, used, and protected.
b. Users will be informed about the purpose of data collection and their rights regarding their information.
4. Donation Policies:
a. Clear guidelines will outline the process for making donations, including accepted payment methods.
b. Donations are considered contributions to support the PTO's mission, and the website will clearly communicate how funds will be utilized.
5. Financial Transparency:
a. Access to financial reports, including annual reports and audited financial statements, will be provided on the website.
b. The website will detail how financial contributions support the PTO's programs and activities.
6. Board Members and Leadership:
a. A current list of board members, their roles, and contact information will be displayed.
b. Biographical information about key leadership members will be provided for transparency.
7. Membership Information:
a. The website will clearly articulate the benefits of membership and the process for becoming a member.
b. Information on membership fees (if applicable) and renewal processes will be outlined.
8. Code of Conduct:
a. A Code of Conduct for website users will be established, emphasizing respectful and responsible behavior.
b. Consequences for violating the code of conduct will be clearly outlined.
9. Intellectual Property:
a. Ownership and usage rights of intellectual property, including logos, images, and content, will be clearly specified.
b. Permissions for sharing and reproducing PTO materials will be stated.
10. Event Policies:
a. Policies for events hosted or endorsed by the PTO, including registration procedures and attendance guidelines, will be clearly outlined.
b. Information on associated fees or charges will be provided.
11. Accessibility:
a. The website will comply with the Americans with Disabilities Act (ADA) standards to ensure accessibility to individuals with disabilities.
12. Copyright Compliance:
a. The organization commits to respecting copyright laws.
b. Guidelines for obtaining permissions for content usage will be provided.
13. Social Media Guidelines:
a. Guidelines for PTO members and volunteers using social media platforms on behalf of the organization will be established.
b. The importance of maintaining a positive and professional online presence will be emphasized.
14. Contact Information:
a. Clear contact information for the PTO including an email address, phone number, and mailing address, will be displayed.
b. Visitors will be encouraged to reach out with questions or concerns.
15. Revision and Updates:
a. These policies and guidelines will be reviewed regularly and updated as needed.
b. Any changes will be reflected with an updated date on this document.
For any questions or concerns regarding these policies and guidelines, please contact us at magnoliamiddlepto@gmail.com
Thank you for your cooperation and support in maintaining a transparent and respectful online environment for Magnolia Middle School PTO.