PTO MEETING RECAPS

Thank you for attending the recent virtual or in-person PTA/PTO interest meeting!  Your time is very valuable, so thank you for showing up!  Virtual attendees, we have decided to move forward with a PTO (Parent Teacher Organization) vs PTA.  At this time, we feel the PTO will be more beneficial for our school.  

 

What has happened since the meeting?

We are currently researching/working on the following

1. We purchased the PTO Today membership, I am printing the toolkits.  Hopefully this will make things easier for our future board

2. I drafted a membership form which will need to be approved

3. drafting a mission statement - this will be similar and in support of Magnolia's mission statement

4. drafting bylaws -  based on the PTO Today bylaws and MMS's previous PTA bylaws

5. taking nominations for president, vice president, secretary and treasurer.  If you have any interest or you know someone who would be interested please click and complete this link  MAMS PTO OFFICER INTEREST FORM 2023-2024

What is next?

1. once the drafts (mission statement, membership forms and bylaws) are completed.  I will forward those out for review.  Feel free to make edits.  

2. schedule first official meeting 

What will happen at the official meeting?

1. We will all complete membership applications and pay dues.  At this time, cash or check would be ideal, as we won't have a bank account .  Dues will be placed in an envelope and given to Magnolia Middle School.  

2. We will read through the mission statement and bylaws, discuss changes and vote to approve.

3. We will read through nominations and vote on officers.  If there is only one candidate we can have a verbal vote, if there are multiple candidates we will vote via ballot. 

4. Set a meeting schedule for the rest of the year

5. Discuss next steps, share ideas for our first fundraiser or event  

6. Open forum 

After the meeting:

1. Apply for 501c3 

2. Apply for insurance (paid for by dues) 

Behind the scenes:

I have also reached out to Perry Hall Middle School - who is also in a rebuilding phase.  The president is going to give me a call and discuss their process, exchange ideas etc.

I reached out to the elementary booster club - he said he will send their bylaws.  He hasn't yet.

I reached out to the Joppatowne High booster club - no reply.  If anyone has an in with that club and would like to reach out.  I'd love to chat with them about what has worked, and what hasn't. 

 

Lastly, I have a volunteer opportunity.  I was able to speak with some of you, but if I haven't - Magnolia is co-hosting a Fall Fest next week, Thursday October 19th from 4-6pm.  Ms. Hatcher sent out an email earlier specifically asking for attendees to RSVP.  I would like to invite you to volunteer at this event.  You can set up your car for the trunk or treat event, you can be an extra set of hands to help with the games the school is setting up, or you can donate candy.  I do realize the 4pm start time is not ideal for some families, and completely understand if you are unavailble to help out during this event.